Privacy Policy

Young Mobility Network UG (haftungsbeschränkt)

Last updated: January 2026

1. Data Controller

The controller responsible for data processing on this website within the meaning of the General Data Protection Regulation (GDPR) is:

Young Mobility Network UG (haftungsbeschränkt)
Pferdstraße 2
61476 Kronberg im Taunus
Germany

Represented by: Managing Director Anna Filby

Phone: +49 151 23026590
E-mail: info@young-mobility-network.com

A Data Protection Officer has not been appointed, as this is currently not required by law.

2. General Information on Data Processing

We process personal data transparently and only to the extent necessary for the respective purpose, in accordance with applicable data protection legislation, in particular the GDPR.

You may generally use our website without actively providing personal data. Personal data is processed only where:

  • this is technically necessary for operating the website,

  • you contact us,

  • you subscribe to our newsletter, or

  • you actively consent to specific processing activities.

Personal data means any information relating to an identified or identifiable natural person.

As our website and digital services continue to develop, this Privacy Policy may be updated to reflect technical, organisational or legal changes in our data processing activities.

3. Website Operation and Server Log Files

When you access our website, certain technical data is automatically collected by our hosting provider to ensure website functionality, security and stability.

This may include:

  • IP address

  • date and time of access

  • browser type and version

  • operating system

  • requested pages

  • referrer URL

  • server response status

This processing is necessary to ensure secure and reliable operation of the website and to prevent misuse.

Legal basis: Art. 6 (1) lit. f GDPR (legitimate interest).

Server log files are stored only for as long as necessary for technical and security purposes and are then deleted automatically.

4. Contact and Communication

If you contact us via email or other contact options, we process the data you provide in order to respond to your enquiry and communicate with you.

Processed data may include:

  • name

  • contact details

  • message content

Legal basis:

  • Art. 6 (1) lit. b GDPR (pre-contractual communication), or

  • Art. 6 (1) lit. f GDPR (legitimate interest in handling enquiries).

Data will be deleted once the enquiry has been fully processed, unless legal retention obligations apply.

5. Applications (Volunteer or Other Roles)

If you apply for a position or volunteer role, your personal data is processed solely for the purpose of conducting the application process.

Access to applicant data is limited to persons involved in the selection process.

Unless longer retention is legally required or agreed, applicant data will be deleted no later than six months after completion of the recruitment process.

Legal basis: Art. 6 (1) lit. b GDPR.

6. Newsletter (Mailchimp)

If you subscribe to our newsletter, we process your personal data to send you updates, news and information related to our activities.

Mandatory data:

  • first name

  • last name

  • email address

Registration uses a double opt-in procedure, meaning you will receive a confirmation email and must actively confirm your subscription.

To document consent and prevent misuse, we store the time of registration and the IP address used.

You may unsubscribe at any time via the unsubscribe link included in each newsletter.

We do not sell or share newsletter data with third parties for their own marketing purposes.

Newsletter Service Provider

We use Mailchimp (Intuit Inc., USA) as our newsletter service provider.

Personal data may be processed in the United States. Data transfers are based on:

  • the EU-U.S. Data Privacy Framework, and/or

  • EU Standard Contractual Clauses.

Legal basis: Art. 6 (1) lit. a GDPR (consent).

7. WhatsApp Communities & Regional Hubs

To foster exchange and networking among our members, we offer participation in the "Young Mobility Network Community" on WhatsApp. This service is provided by WhatsApp Ireland Limited (Merrion Road, Dublin 4, D04 X2K1, Ireland).

a) Purpose and Data Categories When you join our WhatsApp Community or one of our Regional Hub groups, the following data is processed:

  • Your mobile phone number

  • Your WhatsApp profile name and profile picture (if visible)

  • The content of your messages and shared media

  • Metadata of your communication (e.g., time of message)

The purpose of this processing is to provide a platform for professional exchange, regional networking, and community updates.

b) Visibility and Group Dynamics (Important Notice) Please be aware that WhatsApp Communities and Groups are designed for interaction. When you join a "Regional Hub" group:

  • Visibility: Your phone number and profile name will be visible to all other members of that specific group.

  • Privacy Control: You can restrict the visibility of your profile picture and "last seen" status in your own WhatsApp account settings.

c) Legal Basis The legal basis for this processing is your voluntary consent pursuant to Art. 6 (1) lit. a GDPR, which you provide by actively clicking the invite link and joining the community. You may leave the community or any specific group at any time, which constitutes a withdrawal of consent for future processing.

d) Data Transfer to Third Countries WhatsApp is a service provided by Meta. Data may be transferred to and processed on servers in the United States. We have no direct influence over the data processing activities of WhatsApp. For further details on how WhatsApp handles your data, please refer to the WhatsApp Privacy Policy.

e) Community Moderation Our admins/moderators may delete messages or remove users if they violate our community guidelines or legal requirements (e.g., hate speech or copyright infringement).

8. Cookies and Consent Management

Our website uses cookies to ensure technical functionality, improve user experience and manage consent settings.

Cookies are small text files stored on your device.

8.1 Essential Cookies

Essential cookies are required for core website functionality and security.

Legal basis:
Art. 6 (1) lit. f GDPR and Section 25 (2) TDDDG.

8.2 Optional Cookies

Non-essential cookies (e.g. analytics or similar technologies) are activated only after your explicit consent via the cookie banner.

You can change or withdraw your consent at any time via the cookie settings.

Legal basis: Art. 6 (1) lit. a GDPR and Section 25 (1) TDDDG.

8.3 Consent Tool (Borlabs Cookie)

We use Borlabs Cookie to manage cookie preferences and document user consent.

Purpose:

  • storing cookie preferences

  • documenting consent choices

  • ensuring legal compliance

Legal basis: Art. 6 (1) lit. c GDPR (legal obligation).

9. Analytics

Where analytics tools are used, they serve exclusively to understand website usage patterns and to continuously improve content and user experience.

Analytics tools are activated only after user consent has been granted via the cookie banner.

Details regarding specific tools and processing activities may be updated as part of the ongoing technical development of the website.

Legal basis: Art. 6 (1) lit. a GDPR (consent).

10. Multilingual Website (Polylang)

We use the Polylang plugin to provide multilingual website content.
This tool supports language selection and does not process personal data beyond technically necessary website operation.

11. Social Media Links

Our website does not automatically transmit personal data to social media platforms.

Where social media buttons are used, they are implemented so that data is only transmitted once you actively click the respective button.

Links may refer to:

  • YouTube (Google Ireland Ltd.)

  • Instagram (Meta Platforms Ireland Ltd.)

  • LinkedIn Ireland Unlimited Company

Further information can be found in the privacy policies of the respective providers.

Legal basis: Art. 6 (1) lit. f GDPR.

12. Recipients and International Data Transfers

We may use external service providers (e.g. hosting or newsletter providers) who process data on our behalf under data processing agreements in accordance with Art. 28 GDPR.

Where personal data is transferred outside the EU/EEA, this is done only with appropriate safeguards, such as:

  • adequacy decisions, or

  • EU Standard Contractual Clauses.

13. Data Retention

Personal data is retained only for as long as necessary for the respective processing purpose or as required by law.

After expiration of retention periods, data will be deleted or anonymised.

14. Your Rights under GDPR

You have the right to:

  • access your stored data (Art. 15 GDPR)

  • rectification (Art. 16 GDPR)

  • erasure (Art. 17 GDPR)

  • restriction of processing (Art. 18 GDPR)

  • data portability (Art. 20 GDPR)

  • object to processing (Art. 21 GDPR)

  • withdraw consent at any time (Art. 7 (3) GDPR)

To exercise your rights, please contact: info@young-mobility-network.com


15. Right to Lodge a Complaint

You have the right to lodge a complaint with a data protection supervisory authority.

Responsible authority:

Der Hessische Beauftragte für Datenschutz und Informationsfreiheit
Gustav-Stresemann-Ring 1
65189 Wiesbaden
Germany

16. Updates to this Privacy Policy

This Privacy Policy may be updated from time to time to reflect legal, organisational or technical changes. The current version is always available on this website.